Shredding is the process of discarding and destroying essential documents totally. Business owners can have peace of mind knowing that their information on those papers won’t get stolen ever. If you own a business, you can choose to get important documents shred at your office. Keep in mind though that there is a risk for your employees to pry into this information. This makes it more important to pick an experienced shredder who knows how to do their onsite-shredding job right. If you are considering onsite shredding, here are some helpful tips:
Use the Right Shredder
If you want to do the shredding yourself, make sure you use a cross-cut shredder. This ensures that your documents are cut in two various directions, resulting in papers in which printed words won’t be readable. There is no way to reconstruct the paper scraps to get the printed message. Never use a shredder that produces big strips or horizontal papers as the resulting scraps can still be read.
Hire the Services of a Shredding Company
Confidential records can easily fall into the wrong hands if you entrust your disposable documents to anyone. To ensure a successful document shredding, it is often best to hire a provider of Houston shredding. Shredding companies offer a certificate of destruction that provides documentation of every shred paper and protects your business in case of a lawsuit or audit. The company can do their job onsite or off-site, depending on your preference. They will let you know how you can benefit from each shredding option.
Choose Documents to Shred based on Importance and Age
To better manage the papers you have to shred, consider categorizing them into primary and secondary documents. Primary documents include everything that comes in the mal with your business name on it and your business doesn’t need. These include tax documents that are at least 3 years old such as investment statements, canceled checks, bank statements and pay stubs. Moreover, secondary documents include two-year-old documents such as ATM receipts, utility bills, credit card statements and insurance policies.
Go Paperless on Most Things
In order to reduce the volume of paper to be shred, go paperless in many things in your business. The majority of banks, utilities and credit card companies allow electronic statements. Thus, you will receive details and statements through emails. Make sure you access your statements through a password manager for added security.